Congregation Sharing Help

JW Scheduler Congregation Sharing allows appointed brothers quickly and easily keep up-to-date with what is happening in the congregation, automatically sharing and synchronizing data between approved brothers.

Congregation Sharing does not store sensitive or confidential information online, therefore is fully compliant with sfl.

To access Congregation Sharing, click Congregation > Congregation Sharing

JW Scheduler Congregation Congregation Sharing Menu

Connect to your Congregation

If Congregation Sharing has already been enabled and setup by another Elder in your congregation, please see Open a Congregation from Sharing

  • Note: To ensure your data always syncs correctly, please only edit or change data when your Congregation Sharing Status says Connected in the top-left corner.

Otherwise, please see Enable Congregation Sharing below.

Setup Congregation Sharing

  • Note: Only ONE elder should Create and Share the congregation. All other appointed brothers should Open this congregation from Sharing. If multiple elders have separately created congregations, you cannot merge them.
  • Note: Please only Enable Congregation Sharing after you have finished Importing or entering all your data.

Enable Congregation Sharing

  1. Click Members > Add Member and add yourself to JW Scheduler. Ensure you are set as an Elder and your email address matches the Email Address you setup when you first opened JW Scheduler.
    • Note: See Members Help for more information.
    • Note: If necessary, click Settings to adjust your email address. Please only use lowercase for all email addresses.
  2. Click Congregation > Congregation Sharing
  3. Select your Sharing Region
    • Note: This determines which JW Scheduler Sharing Server you will use. Please remember your selection.
  4. Click Enable Congregation Sharing
JW Scheduler Congregation Sharing Enable Congregation Sharing

Create a Congregation Sharing Password

  1. Create a Congregation Sharing Password
    • Note: This password must be told to other brothers in your congregation so they can connect.
    • Note: Please create a secure password, at least 8 characters and including lowercase, UPPERCASE and numbers.
  2. Ensure your Email is correct.
  3. Click Create
  4. Identify yourself. Select yourself from the list of members.
      • Note: The member’s Email 1 must exactly match your Email. This is for security purposes. If they do not exactly match, please either change your Email or change the member’s Email 1.
JW Scheduler Congregation Sharing Create Congregation Sharing Password 1

Your Congregation has now been shared!

JW Scheduler Congregation Sharing Main View1

Congregation Administrators

Any Shared Member who has Congregation Sharing – Edit User Access is a Congregation Administrator. In the Shared Members list, they will have a small user-gear icon next to their name.

Congregation Administrators are responsible for:

  1. Add or Removing Shared Members. See Add Members to Congregation Sharing
  2. Setting User Access for Shared Members. See Congregation Sharing User Access
  3. Creating or Changing the Congregation Sharing Password. Click Change Password.
    • Note: Please remember to tell the other elders the new password!

We strongly recommend having at least 2 Congregation Administrators. This would usually be at least the COBE and Secretary, but can be more.

Add Members to Congregation Sharing

Note: For added security, Congregation Sharing now uses Two-Factor Authentication (2FA). This means in additional to knowing the Sharing Region, Congregation ID and Congregation Sharing Password, a members Email address is also used to Identify them as being allowed to connect to the congregation.

A Congregation Administrator will create the Member record, then enter the member’s Email 1. Finally, they add the member as a Shared Member. Please do not use email addresses for Email 1.

When a member connects to the congregation, in addition to needing the correct Sharing Region, Congregation ID and Congregation Sharing Password, they must also use the exact same Email as their member’s Email 1 record, and then Verify their email.

This is very similar to the security of and is an extremely secure system.

  • Note: Only Congregation Administrators can add members to the Sharing List.
  • Note: Generally only appointed brothers should be added, since JW Scheduler is not designed for publishers. Publishers should use the JWS Publisher app.
  1. Ensure the member has already been added as a Member in JW Scheduler
  2. Double check their member’s Email 1 field is correct and they know which email has been recorded.
    • Note: Do not use email addresses in the Email 1 field.
    • Note: See Member Information
  3. Click Congregation > Congregation Sharing
  4. Click Add Member
  5. Find and select the member, click OK
  6. Tell the member the correct Sharing Region, Congregation ID and Congregation Sharing Password
  7. The member should now install JW Scheduler on their computer, and click Open from Congregation Sharing


JW Scheduler Members Member Email1 Match Shared Member

JW Scheduler Congregation Sharing Shared Members Email Matches

JW Scheduler Members Identify Member Email Matches

Remove Members from Congregation Sharing

  • Note: Removing a member from Congregation Sharing means they no longer can connect to Congregation Sharing and receive data changes.
  1. Click Congregation > Congregation Sharing
  2. Select the member to remove
  3. Click Remove Member
  4. Optionally, tick Remotely Delete all their JW Scheduler data
      • Note: See Remotely Delete JW Scheduler data below for more details
  5. Confirm your selection

Remotely Delete JW Scheduler data

When removing a member from Congregation Sharing, a Congregation Administrator can optionally choose to Remotely Delete all their JW Scheduler data.

This means the next time that member opens JW Scheduler, he will be disconnected from Congregation Sharing and all his JW Scheduler data, including Automatic Backups will be automatically deleted. You might choose this option if a member is deleted as an elder.

Please note the following limitations:

  1. If the member doesn’t open JW Scheduler, their data will not be deleted.
  2. If the member opens JW Scheduler when their internet is not connected, their data will not be deleted.
  3. Any manual backups stored on USB or elsewhere will not be deleted

Congregation Sharing Logs

All interaction with the sharing server is logged for debugging and security purposes. These logs can be viewed by any brother connected to Congregation Sharing.

  1. Click Congregation > Congregation Sharing > Sharing Logs button
  • Note: If you have any problems with Congregation Sharing, please first carefully check the Sharing Logs.

Congregation Sharing User Access

When Congregation Sharing is enabled, User Access is also automatically enabled and cannot be disabled.

Please see User Access Help for more information.

Congregation Registration Key

JW Scheduler offers an option to Register JW Scheduler with a Congregation License. This allows all approved appointed brothers to use the FULL Version of JW Scheduler when connecting to this congregation.

Once a Congregation Registration Key has been entered by a Congregation Sharing Administrator, JW Scheduler will automatically convert to the FULL Version for each brother who connects to the congregation. There is no need for each brother to Enter the Registration Key.

Disable Congregation Sharing

For security reasons, only a Congregation Administrator in your congregation can either Enable or Disable Congregation Sharing.

JW Scheduler Support cannot Enable or Disable your Congregation Sharing.

  1. Click Congregation > Congregation Sharing
  2. Click Disable Sharing
    • Note: This will affect all other Shared Members, and will immediately and permanently remove all encrypted data and logs from the Sharing Server.
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