Congregation Events & Announcements

JW Scheduler allows elders to enter all kinds of Congregation Events such as the Memorial, Circuit Assembly, Circuit Overseer visit, District Convention, Maintenance Day, Headquarters Representative visit, etc.

Congregation events that affect meetings (e.g. Circuit Overseers visit) will then automatically display on Schedules. Other “one-off” congregation events can also be scheduled and sent to a specific group publishers, e.g. Regular Pioneer meetings, Elders meetings, etc.

Congregation Announcements can be added to JW Scheduler and then sent to all publishers using the JWS Publisher App. Links and attachments can be added to the announcements.

To Add or Edit Congregation Events and Announcements, click Congregation > Congregation Events and Announcements

JW Scheduler Congregation Announcements and Congregation Events Menu

Congregation Events

  1. Click Congregation > Congregation Events and Announcements
  2. Under Congregation Events, click New
  3. Select the Event Type
    • Note: See Event Types below for more information
  4. Enter the Event Name
  5. Enter the Event Description
    • Note: Please do not include any confidential information, e.g. Elders Meeting Agendas.
  6. Optionally, add an Event Link which will be sent to the JWS Publisher App
  7. Set the event Start Date and if required, set the End Date.
    • Note: One-day events like Circuit Assemblies should not have an End Date, and you should tick 1 day only.
  8. If the Event Type is Other, select the Group who should receive the Event.
    • Note: Other Events can be sent to Other Groups, which are created in Congregation > Groups and Families > Other Groups
    • Note: Events sent to specific Groups only work if publishers are using JWS Publisher App 1.3.0 or greater. Publishers using JWS Publisher App 1.2.9 or less will see all Events, regardless of Group.
  9. If you have enabled the JWS Publisher App, you can now send this Event to the App.
JW Scheduler Congregation Events and Congregation Announcements

Event Types

JW Scheduler currently supports the following Event Types:

  • Circuit Overseer. The Circuit Overseer visit. Also allows you to schedule Circuit Overseer Activities. Must start on Tuesday and end on Sunday.
  • Circuit Assembly. A circuit assembly. Will replace the meetings for that week.
  • District Convention. A regional or international convention. At present, will not replace meetings for that week.
  • Memorial. The memorial of Christ’s death. If falls during the week, will replace the midweek meeting. If it falls on a weekend, will replace the weekend meeting.
  • No Meeting. Any other event where you wish to replace or cancel meeting, e.g. Zone Visit.
  • Other. Use for any other Event type, e.g. Elders Meetings, Pioneers Meetings, LDC Meetings, Service Overseer Visit, etc. Does not replace any meetings.
    • Note: Other Events can be sent to a selected group of publishers, e.g. Regular Pioneers, Elders, etc. See Groups and Families > Other Groups for information about creating or editing groups.

Congregation Announcements

Note: This feature is designed for Congregation Announcements that would usually be read out or posted on the Information Board for a period of time. This feature is not designed for permanent notifications to the Congregation. All Announcements must have an Expiry date within 180 days.

  1. Click Congregation > Congregation Events and Announcements
  2. Under Congregation Announcements, click New
  3. Enter the Title
    • Note: This will show as the Title in the JWS Publisher App
  4. Set the Expiry Date
    • Note: The announcement will expire on this date and be automatically removed from the App and JW Scheduler. Announcements must have an expiry date within 180 days. Please do not add “permanent” announcements, this is not what this feature is designed for.
  5. Optionally, add an Attachment that can be opened in JWS Publisher App.
    • Note: Attachments must be either PDF, JPG or PNG, and they must be 5MB or less. Attachment filenames must use roman characters only.
    • Note: For security purposes, attachments will automatically expire after 90 days.
  6. Optionally, add a Link.
  7. Enter the Announcement text.
    • Note: The format you enter the announcement is how it will be displayed in the App.
  8. If you have enabled the JWS Publisher App, you can now send this Announcement to the App.

Common Questions and Problems

The Duties Scheduler can only schedule duties for your regular Weekend and Midweek meetings.

If a Congregation Event requires duties, e.g. the Memorial, you have several options:

  1. Use the Duties Scheduler to schedule duties for that week as normal, and inform the brothers these duties are for the Congregation Event (e.g. Memorial). The date/times of the duties will reflect your regular meeting time, not the Event date or time.
  2. Include duty information in the Event Description of the main event.
  3. Create a separate Other Event. Include duty information in the Event Description and send this Event only to those who have Duties.
  4. Manually schedule those duties.

Yes, please see the Congregation Announcements subheading above.

Set the Announcement Expiry Date.

Please carefully re-read the the Congregation Announcements subheading above.

  1. Ensure all members are using the latest version of JWS Publisher App
  2. Ensure the attachment is either PDF, JPG or PNG format.
  3. Ensure the attachment is 5MB or less.
  4. Ensure the Attachment filename contains only roman characters. No special characters are allowed.
  5. The attachment might have expired. Remove and then re-add the attachment.
  6. Try deleting and re-creating the announcement.
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