Public Speakers

JW Scheduler Public Speakers allows you to add Neighbor Congregations and Neighbor Public Speakers, which are then used for quickly and easily scheduling Public Talks. You can also edit your own Public Speakers from this screen.

Additionally, Public Speakers can Import and Export Public Speakers from any neighboring congregations also using JW Scheduler. If a neighboring congregation is not using JW Scheduler, you can still add them, and still print reports of your Public Speakers for them.

To Add and Edit Public Speakers and Neighboring Congregations, click Congregation > Public Speakers

JW Scheduler Public Speakers Menu

How to Add a Neighbor Congregation

  • Note: Your own congregation will always appear first at the top, and obviously can’t be removed!
  1. Click Congregation > Public Speakers
  2. Under Congregations, click New
  3. A new Neighbor Congregation will be added.
  4. Enter any of the following:
    • Congregation Name
    • Weekend Meeting Day & Time
    • Kingdom Hall Address
    • Public Talk Contact Name
    • Public Talk Contact Phone
    • Public Talk Contact Email
    • Notes
JW Scheduler Public Speakers

How to Add a Public Speaker

  1. Click Congregation > Public Speakers
  2. Under Congregations, select the Congregation you wish to add a Public Speaker
    1. Note: To add members to your own congregation, please see Add Members.
  3. Under Public Speakers, click New
  4. A new Public Speaker will be added.
  5. Enter the Name, Phone and Email of the new member.
  6. Select their Privilege.
  7. Enter the Talk Outlines they can give, separated by a comma. E.G. 14,78,123,145
  8. Optionally, enter Public Notes. These are notes about the Public Speaker which will be shared with other congregations. E.G. English talks only.
  9. Optionally, enter Local Notes. These are notes about the Public Speaker which are not shared with other congregations, and only appear locally. E.G. Speaker rating or style.
  • Note: To add or edit public speakers in your congregation, please see Add Members and Assign Privileges and Duties. In Congregation > Public Speakers, you can only edit the Talk Outlines, Local Notes and Public Notes for local speakers.

How to Export Public Speakers to share with other congregations

If the other congregation is also using JW Scheduler:

  1. Click Congregation > Public Speakers
  2. Under Congregations, select your congregation
  3. Click Export
    1. Note: This will create an encrypted ZIP file that can only be opened by JW Scheduler.
  4. Send this ZIP file to other congregations, who can then Import Public Speakers into JW Scheduler.

If other congregation is not using JW Scheduler:

  1. Click Printing > Public Talks category
  2. Select Away Public Speakers List report
  3. Click Save as Document or Save as PDF button
  4. Send this document or PDF to other congregations.

How to Import Public Speakers from another Congregation

  • Note: The other congregation should first Export their speakers and send you the ZIP file.
  1. Click Congregation > Public Speakers
  2. Under Congregations, click Import
  3. The Congregation and all their Public Speakers will be imported.

Additional Help

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