Neighbor Congregations & Public Speakers

JW Scheduler Neighbor Congregations & Public Speakers allows you to add Neighbor Congregations and Public Speakers, which are then used for quickly and easily scheduling Public Talks. You can also edit your own Away Public Speakers from this screen.

Additionally, Public Speakers can Import and Export Public Speakers from any neighboring congregations. If a neighboring congregation is not using JW Scheduler, you can still add them, and still print reports of your Public Speakers for them.

To Add and Edit Public Speakers and Neighboring Congregations, click Congregation > Neighbor Congregations & Public Speakers

JW Scheduler Neighbor Congregations and Public Speakers Menu

How to Add a Neighbor Congregation

  1. Click Congregation > Neighbor Congregations & Public Speakers
  2. Under Congregations, click New
  3. A new Neighbor Congregation will be added.
  4. Enter any of the following:
    • Congregation Name
    • Circuit
    • Weekend Meeting Day & Time
      • Note: To enter Next Years Meeting Day & Time, first tick the checkbox for next year, then make the change.
    • Kingdom Hall Address
    • Notes
    • COBE Contact Name
    • COBE Contact Phone
    • COBE Contact Email
    • Public Talk Contact Name
    • Public Talk Contact Phone
    • Public Talk Contact Email
JW Scheduler Neighbor Congregations and Public Speakers

How to Add a Public Speaker

  • Note: To add or edit public speakers in your own congregation, please see Add Members and Assign Privileges and Duties. In Congregation > Public Speakers, you can only edit the Talk Outlines, Local Notes and Public Notes for local speakers with the Public Talk Away privilege.
  • Note: You can also automatically Share Public Speakers using Public Speaker Sharing.
  1. Click Congregation > Neighbor Congregations & Public Speakers
  2. Under Congregations, select the Congregation you wish to add a Public Speaker
    • Note: To add members to your own congregation, please see Add Members.
  3. Under Public Speakers, click New
  4. A new Public Speaker will be added.
  5. Enter the Name, Phone and Email of the new member.
  6. Select their Privilege.
  7. Enter the Talk Outlines they can give, separated by a comma. E.G. 14,78,123,145
  8. Select their Away Frequency. This means how often they should be available for Away Talks.
    • Note: This can be set by either Weeks or Calendar Months. For example 1 Calendar Month means a speaker can only be scheduled once per month, regardless of what date during the month. 4 Weeks means a speaker can only be scheduled once every 4 weeks, regardless of what month it is.
  9. Optionally, enter Public Notes. These are notes about the Public Speaker which will be shared with other congregations. E.G. English talks only.
  10. Optionally, enter Local Notes. These are notes about the Public Speaker which are not shared with other congregations, and only appear locally. E.G. Speaker rating or style.

How to Export Public Speakers to share with other congregations

  1. Click Congregation > Neighbor Congregations & Public Speakers
  2. Under Congregations, select the congregation to Export
  3. Click Export
  4. If the other congregation is also using JW Scheduler: click to JW Scheduler file
  5. If the other congregation is not using JW Scheduler: click either to PDF file or to CSV file.
  6. Send this file to other congregations, who can then Import Public Speakers.
  • Note: JW Scheduler is committed to working with other programs to share data, as well as congregations who are not using JW Scheduler.
JW Scheduler Neighbor Congregations and Public Speakers Export Public Speakers

How to Import Public Speakers from another Congregation

  • Note: The other congregation should first Export their speakers and send you the ZIP file, or prepare their Public Speakers in CSV format.
  1. Click Congregation > Neighbor Congregations & Public Speakers
  2. Click Import
  3. If the other congregation is also using JW Scheduler: click from JW Scheduler file
  4. If the other congregation is not using JW Scheduler: click from CSV file.
    • Note: Please also see Import Public Speakers from CSV file below
  5. The Congregation and all their Public Speakers will be imported.

Import Public Speakers from CSV file

  1. Ensure your CSV file is comma delimited
  2. Ensure your CSV file includes a HEADER row which describes the fields
  3. Ensure your CSV file is saved with the extension .csv
  4. Ensure your CSV file only contains Supported CSV Fields below

Sample CSV file

JW Scheduler Congregation Public Speakers Import from CSV file Sample

Supported CSV Fields

JW Scheduler currently supports the following Public Speaker fields only. The fields must be named exactly as below (not case sensitive)

  • Name
  • Privilege
  • Phone
  • Email
  • PublicTalksCanGive
  • PublicNotes
  • AwayFrequencyPeriod
  • AwayFrequencyType

Additional Help

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