Improve JW Scheduler Translation

Our worldwide brotherhood truly is a wonderful blessing! To help our friends in as many places as possible benefit from JW Scheduler, we have made JW Scheduler available in over 60 languages!

However it takes time and effort to translate JW scheduler into many different languages. Can you help?

Improve Translation of JW Scheduler

When a language is first added to JW Scheduler, we use Google Translate to translate all English text into the target language. This obviously isn’t perfect, and doesn’t work very well with spiritual terms, which is why the translation will still need updating.

If Google Translate is not available for a language, the text will remain in English until translated.

If you would like to translate or improve a language that has been added to JW Scheduler, please follow these simple steps:

  1. In JW Scheduler, click Settings > Check for Updates and install the latest update.
  2. Close JW Scheduler
  3. Download and install the free software called Notepad++
  4. Open Windows Explorer, and navigate to C:\Program Files (x86)\JW Scheduler\ProgramData\
  5. Open the folder with your language.
    • Note: The Language Codes are the same as JW.org. E.G. Spanish = S
  6. You will then see the translation files for that language:
JW Scheduler Update or Fix Translation Open Files
  • Note: JW Scheduler contains several Custom Weekend Assignments and Duties. These cannot be translated, as it is up to each congregation to set these fields. We use default English terms as placeholders, but each congregation should either remove or customise these as needed.

Edit JW Scheduler Translation (including Reports, Forms and Schedules)

  1. Right-click the ProgramUI.xml file > click Edit with Notepad++
  2. Only edit text in-between the tags. E.G. Estudo bíblico
    • Note: Do NOT edit or alter the tags in any way, or you will break the program and will need to reinstall JW Scheduler.
  3. Save the file
  4. Test your updates by opening JW Scheduler.
  5. Upload the saved file below, so everyone can benefit from your updates.

Edit Study Numbers

  1. Right-click the StudyNumbers.xml file > click Edit with Notepad++
  2. Only edit text in-between the tags.
  3. Save the file
  4. Test your updates by opening JW Scheduler.
  5. Upload the saved file below, so everyone can benefit from your updates.

Important Note: Study Number files are usually updated with each new JW Scheduler release. This means any changes you make will be overwritten unless you send them to us for inclusion in the next update.

Add or Edit Public Talk Outlines

Edit Day Names, Month Names, and other Dates

All Day names, Month names and dates inside JW Scheduler are generated by the Windows Locale of your Congregation Language.

To check what Windows Locale a certain language is using:

  1. Download and install the free software called Notepad++
  2. Close JW Scheduler
  3. Open Windows Explorer, and navigate to C:\Program Files (x86)\JW Scheduler\ProgramData\
  4. Right-click the Languages.xml file > click Edit with Notepad++
  5. The <CultureInfoCode> tag shows which Windows Locale is being used.
  6. If you feel we should change the Windows Locate to something else, please visit Windows Locales and find which Windows Locale is better, then Contact Us.

Edit Email Templates

  • Note: If you are not able to carefully follow the instructions below, please do not translate the Email Templates. Simply edit them for your own congregation.
  1. Open Windows Explorer, and navigate to C:\Program Files (x86)\JW Scheduler\ProgramData\E\
  2. Copy the folder called DefaultEmailTemplates and Paste this into your Language Data folder.
    • E.G. For French, you would paste into C:\Program Files (x86)\JW Scheduler\ProgramData\F\
  3. Navigate to this language folder
  4. Open, Edit and Save each text file as needed.
    • Important: Do not change any the Email Tags inside the files (data inside the square brackets).
  5. If needed, change the name of the file
    • Important: Do not change the number or underscore at the front of the filename.
  6. Test your updates by opening JW Scheduler.
  7. Click Settings > Reload Default Email Templates
    • Note: This will load the default Email Templates for your Congregation Language. If there are no Email Templates for your Congregation Language, the English files will be opened.
    • Note: This will overwrite any existing default email templates.
  8. When you have finished Testing, ZIP the entire DefaultEmailTemplates folder and Upload the file below, so everyone can benefit from your updates.

Upload Translation files

Important: Always click Settings > Check for Updates before you start translating, to ensure you are using the latest translation files.

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