Congregation Field Service Report

JW Scheduler Congregation Field Service Report is a tool for Jehovah’s Witnesses Congregation Secretaries to help compile the monthly Field Service Report. This JW Secretary tool is part of the JW Scheduler software.

Congregation Field Service Report data comes directly from the Members > Publisher Record Card fields. Any adjustment to a Publisher Record Card will be reflected in the Congregation Field Service Report.

To access the Congregation Field Service Reports, click Congregation Congregation Field Service Report

JW Scheduler Congregation Field Service Report Menu

How does the Congregation Field Service Report work?

The Congregation Field Service Report shows the total amount of Publishers, Auxiliary Pioneers, Regular Pioneers and Special Pioneers for a certain month. Placements, Video Showings, Hours, Return Visits and Bible Studies are also shown.

All data for the Congregation Field Service Report comes directly from the Member Publisher Record Card, not the Member Information. This sometimes results in differences between the Members Filter and the Congregation Field Service Report.

Some examples:

  • In Member Information a publisher might be set as Publisher. Yet he Auxiliary Pioneers for one month. In Member Information he will still appear as a Publisher, but in the Congregation Field Service Report for that month he will be counted as an Auxiliary Pioneer.
  • The Publishers count lists all who published for a particular month, including Unbaptised publishers. The Members Filter lists these separately as Publishers and Unbaptised Publishers.
  • If a publisher submits their field service report late, and you tick “Late” on the Member Publisher Record, the publisher “Count” increases by 1 extra for the next months Congregation Field Service Report. This means sometimes the Publishers Count can be greater than the amount of publishers in your congregation.
If you feel there is a problem with the Congregation Field Service Report, please check the Member Publisher Record cards. Has “Late” been incorrectly ticked for someone? Has “AP” been incorrectly ticked for someone? Is the Hours field 0 for those who did not report?
JW Scheduler Congregation Field Service Report

Missing Reports

To see a list of those whose reports are missing, please click Field Service Summary (top-right) and print this report for the current month. Missing reports are highlighted in yellow.

No Report and Nil Report

No Report means a report has not yet been submitted, i.e. it is missing. If the Members > Publisher Record > Hours is BLANK or EMPTY, they publisher will be shown in the No Report list.

Nil Report means a member has confirmed no service activity, or has submitted a ‘0’ report. If the Members > Publisher Record > Hours is 0, they publisher will be shown in the Nil Report list.

Before submitting the Field Service Report to the branch, you can see a list of both No Reports and Nil Reports.

You can also save the “No Report” to PDF or Document for sending to other elders to follow up those who have not yet submitted a report.

Submit to Branch

After the end of the month, once all Reports have been complied and entered into Member > Publisher Record Cards, the Congregation Field Service Report will show the figures that should be submitted to the branch.

You must login to JW.org and enter these figures manually. JW.org strictly forbids any computer software from automatically submitting data to JW.org, so JW Scheduler is unable to automatically submit any data to the branch.

After you have submitted the report to the branch, click the button Submitted to BranchClicking Submitted to Branch will perform the following:

  1. That month Congregation Field Service Report is locked. Changes made to the Publisher Record card will not change the Congregation Field Service Report.
    1. Note: If a publisher submits their report late, enter the report in the Publisher Record as usual, but tick the box Late. The report will then be automatically added to next month.
  2. The Regular Irregular Active / Inactive status of all members is updated. This can then be seen on Members > Information.
    1. Note: You can manually change a member status by ticking the boxes in Members > Information, however this does not affect the Congregation Field Service Report.

Important: Many Secretary and Field Service related reports use the previous Congregation Field Service Reports data to generate averages and totals. If you have not clicked “Submitted to Branch” for previous months, these reports will not work correctly. Please always ensure you click “Submitted to Branch” for any previous months.

Active, Irregular and Inactive Publishers

An Active Publisher is someone who has reported more than 0 hours at least once in the last 6 months. Only the Active Publishers count is sent to jw.org.

An Inactive Publisher is someone who has not reported any hours in the last 6 months.

Regular Publisher is someone who has reported more than 0 hours every month for the last 6 months.

An Irregular Publisher is someone who has reported 0 hours or no report at least once in the last 6 months.

Irregular and Inactive Publishers status are automatically updated only when you click the Submitted to Branch button. However you can manually change a member status by ticking the boxes in Members > Information.

  • Note: As mentioned above, the Members > Information does not affect the Congregation Field Service Report. The Congregation Field Service Report is solely based on the Publisher Record cards data.
For the Congregation Field Service Report to correctly display the number of Inactive Publishers, the following must be completed:
  1. Input at least the last 6 months of Publisher Record cards.
  2. Click “Submitted to Branch” for the last 6 months Congregation Field Service Reports.

Otherwise JW Scheduler has no way of knowing if someone is Inactive, Irregular or just started publishing.

  • Note: To see a List of those who were marked as Inactive or Irregular, after Submitting to Branch, click the List button.

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