Publisher Records

JW Scheduler includes a JW Secretary program that allows the Congregation Secretary, Group Overseers or other elders to record and view Publisher Record cards.

The Congregation Field Service Report will be generated based on the information entered in the Publisher Records. Various other reports also use this information, such as Congregation Summary.

Publisher Record only exists for Publishers and Unbaptised Publishers, and are retained for the current service year and for the previous service year (see sfla).

Publisher Records are found on Persons > Publisher Record

JW Scheduler Secretary Program Publisher Records

Edit Publisher Records

  1. Click Persons
  2. Select the publisher to edit
  3. Click Publisher Record
  4. Select the Service Year
  5. Double-click a field to edit.
    • E.G. Double click the June 19 Placements to enter the publishers placements for June 2019.

Hours

The number of hours a publisher engaged in field service.

Please note the following special cases:

  • For a NIL REPORT (i.e. confirmed no service activity), set the Hours to 0.
    • Note: If Hours are BLANK or EMPTY, JW Scheduler views this as NO REPORT was received, i.e. the report is missing.
  • For partial hours, use decimal numbers. E.G. For 15 minutes enter 0.25.
  • For a publisher who would like to report less than 1 hour without specifying the number of minutes, please enter 0.1 hours.
    • Note: If publishers are using the NW Publisher App, they can select Less than 1 hour when submitting their Field Service Report. This will be imported into JW Scheduler as 0.1 hours.

The hours figure is used to determine if a publisher is Active, Inactive or Irregular.

Credit

Enter any “credit hours” for pioneers (e.g. Bethel service, Construction, Theocratic Schools, etc)

  • Important Note: You should also enter the reason for the credit in the Remarks field. Since different credit is counted differently (e.g. “approved assignments” can not exceed 75 hours per month, whereas “theocratic schools” credit has no limit, see sfl 9:13), JW Scheduler will not apply any limiting to the credit . It is up to the Service Committee to do this when checking Regular Pioneers hours.

AP (Auxiliary Pioneer)

Tick if the publisher Auxiliary Pioneered that month. This will automatically add “AP” to the Remarks, which are visible when printing.

  • Note: If a publisher is set as a Continues Auxiliary Pioneer on the Person Information tab, AP will be automatically ticked for all future months. If they stop serving as a Continuously Auxiliary Pioneer, AP will be automatically unticked for all future months.

Late

Tick this box if the publisher submitted this Field Service Report late (i.e. after the Congregation Field Service Report was already submitted). The figures will be automatically added to the current Unsubmitted Congregation Field Service Report.

If the publisher submits multiple Late reports at once, they will all be added to the current Unsubmitted Congregation Field Service Reports.

Remarks

These notes will appear when printing the S-21 Publisher Record Cards. This can be used for Hour credit, such as Bethel volunteer work or attending the Pioneer Service School.

Averages

Averages are calculated based on how many months of the service year have already passed, as well as the Person Spiritual > First Report field.

NW Publisher app

If you have enabled the NW Publisher app, publishers can submit their Field Service Reports directly via the App. Alternately, Group Overseers can be set as Delegates to enter Publisher Reports.

See NW Publisher app Help for more information

Common Questions and Problems

Please carefully re-read the Averages section above.

Averages are calculated based on how many months of the service year have already passed, as well as the Person Spiritual > First Report field.

Please ensure the First Report field is accurate. This should be the date the publisher first started preaching, i.e. became an Unbaptised Publisher. This date MUST be before their Baptism date, and there should be no Publisher Reports before that date.

Publisher Record only exists for Publishers and Unbaptised Publishers, and are retained for the current service year and for the previous service year (see sfla).

For your reference, the current service year starts in September of the previous calendar year and ends in August of the current calendar year.

E.G. The 2022 service year runs from September 2021 to August 2022.

When a publisher is set as Inactive their last Publisher Record is saved, regardless of time.

There are many ways to do this, depending on your preference:

In JW Scheduler

  1. In JW Scheduler, the congregation Secretary or his assistant can enter field service reports. They can use either the Congregation Field Service Report > Publishers or Persons > Publisher Records views.
  2. In JW Scheduler and after enabling Congregation Sharing, each Group Overseer or Assistant can enter their group field service reports. They can use either the Congregation Field Service Report > Publishers or Persons > Publisher Records views.
  3. In JW Scheduler, the congregation Secretary or his assistant can click the Send Field Service Collection to Group Overseers Quick Step.
  4. In JW Scheduler, the congregation Secretary or his assistant can Print or Email the Send Field Service Collection to Group Overseers report to Group Overseers.

Using the JWS Publisher app

  1. Using the NW Publisher app, each publisher can submit their own field service report. The Congregation Secretary or Group Overseer can then Import this into JW Scheduler
  2. Using the NW Publisher app, a Group Overseer can be set as a Delegate for other publishers, and then submit field service reports for these publishers.

A reactivated publisher is any publisher who has not reported any hours for 6 months or more, and then reports more than 0 hours of field service.

There is nothing special you need to do with reactivated publishers.

As is the same with all publishers, if it is known they did not report any time for a month, the hours should be set at 0, and not left blank. Blank means the report is missing.

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