JW Scheduler User Access

User Access is used to limit or restrict what different brothers can access in JW Scheduler. This helps maintain confidentiality and avoid accidental editing.

For example, you might choose to allow only a few elders to edit Member Information, but allow other elders to view this information. You might allow a certain ministerial servant to edit the Congregation Meeting Attendance, but not access anything else. You might choose to allow only the COBE and Life and Ministry Overseer to edit the Life and Ministry Schedule, but other elders can view.

User Access is built into Congregation Sharing. If Congregation Sharing is enabled, User Access is automatically enabled and cannot be disabled.

To Edit or View User Access, click Congregation > Congregation Sharing > User Access

JW Scheduler Congregation Sharing Menu

Edit User Access

  • Note: Only Congregation Administrators can edit User Access. Any member who has Congregation Sharing – Edit access is considered a Congregation Administrator. We strongly recommend having at least 2 Congregation Administrators.
  • Note: A Congregation Adminisitrator may edit their own User Access. However, they cannot change their own Congregation Sharing User Access, otherwise they might lock themselves out! It will be greyed out.
  1. Click Congregation > Congregation Sharing
  2. Select the Shared Member
    • Note: If a member is not in the Shared Members list, they cannot connect to the congregation and therefore have no access.
  3. Click User Access
  4. The current User Access for that user will load and be shown.
  5. Adjust the User Access for each area of JW Scheduler by using the circle Radio Buttons. For each area of JW Scheduler can select either EditView or No access.
  6. Optionally, you may choose to Load Suggested and select a Role. This will load a “default” User Access for that role, and may need to be adjusted based on your local congregation circumstances.
  7. Click Save to save any changes, or Cancel to close without saving.
JW Scheduler Congregation Sharing Member User Access

How does User Access work?

If a member has Edit access for a particular view, they can edit anything in that view. For example, if a certain Ministerial Servant has Edit access to Congregation – Meeting Attendance, he will be able to view, edit and print the congregation Meeting Attendance.

If a user has View access for a particular view, they can only view. For example, if a certain Elder has has View access to Schedule – Life and Ministry Meeting, he will be able to view and print the Life and Ministry Meeting schedule, but not edit.

If a user has None access for a particular view, they can not view, edit or print anything in that view. Instead they will receive a message telling them they do not have access.

JWS Publisher app User Access

JWS Publisher app User Access works the same way as other User Access, with the following additions:

  • Any member with User Access – JWS Publisher app – View or Edit can Send App Data.
  • Any member with User Access – JWS Publisher app – Edit can Receive App Data.

Generally speaking, we recommend Congregation Administrators and Congregation Secretaries are given JWS Publisher app – Edit access, and any other brother involved in creating schedules be given JWS Publisher app – View access.

This allows an elder or ministerial servant who is involved in creating schedules to be able to Send App Data, but not enabled/disable App Features, edit app member data or receive app data.

User Access Problems

If you have a problem with User Access or a problem accessing any part of JW Scheduler:

  1. Close and re-open JW Scheduler.
  2. Contact your Congregation Administrator and ask him to check and adjust your User Access.
  3. If you are a Congregation Administrator, carefully re-read the Edit User Access​ sub-heading abobe.

Common Questions and Problems

Please carefully re-read the JW Scheduler User Access heading above.

User Access is used to limit or restrict what different brothers can access in JW Scheduler. This helps maintain confidentiality and avoid accidental editing.

  1. Update JW Scheduler to the latest version. Click Settings > Check for Updates.
  2. Contact a Congregation Administrator and ask him to check or adjust your User Access.
  3. If you are a Congregation Administrator, carefully re-read the Edit User Access​ sub-heading above.

If you have enabled Congregation Sharing, you will need to assign Congregation Administrators.

Please carefully re-read Congregation Sharing Help > Congregation Administrators

Any member who has Congregation Sharing – Edit access is considered a Congregation Sharing Administrator. We strongly recommend your congregation has at least 2 Congregation Administrators. Otherwise you might get locked out of your congregation.

Please carefully re-read the JW Scheduler User Access heading above.

User Access is used to limit or restrict what different brothers can access in JW Scheduler. This helps maintain confidentiality and avoid accidental editing.

A Congregation Administrator can edit User Access, including his own, but he does not automatically have access to everything.

There are two possiblities:

  1. A Congregation Administrator changed your User Access. Please check with them.
  2. JW Scheduler was updated to include new User Access features. For security reasons, when this happens all access to that section is set to No by default. Simply ask a Congregation Administrator to adjust this for you. If you are a Congregation Administrator, you can adjust this yourself. See Edit User Access.

Please carefully re-read the Edit User Access sub-heading above.

A Congregation Adminisitrator may edit their own User Access. However, they cannot change their own Congregation Sharing User Access, otherwise they might lock themselves out! It will be greyed out.

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