User Access is used to limit or restrict what different brothers can access in JW Scheduler. This helps maintain confidentiality and avoid accidental editing.
For example, you might choose to allow only a few elders to edit Member Information, but allow other elders to view this information. You might allow a certain ministerial servant to edit the Congregation Meeting Attendance, but not access anything else. You might choose to allow only the COBE and Life and Ministry Overseer to edit the Life and Ministry Schedule, but other elders can view.
User Access is built into Congregation Sharing. If Congregation Sharing is enabled, User Access is automatically enabled and cannot be disabled.
To Edit or View User Access, click Congregation > Congregation Sharing.
How to Edit User Access
- Note: Only Congregation Administrators can edit User Access. Any member who has Congregation Sharing – Edit access is considered a Congregation Sharing Administrator. We strongly recommend having at least 2 Congregation Administrators.
- Click Congregation > Congregation Sharing
- Select the Shared Member
- Note: If a member is not in the Shared Members list, they cannot connect to the congregation and therefore have no access.
- On the right-side, the current User Access for the member is shown for each part of JW Scheduler.
- Note: Each part of JW Scheduler can have either Edit, View or No access.
- Select what area of JW Scheduler you want to adjust access for
- Adjust to either Edit, View or None.
- Click Save
- Ask the other member to close and re-open JW Scheduler. Depending on your internet connection, you might have to do this twice for all User Access changes to synchronize.
- Note: If you adjust your own User Access, there is no need to close and re-open.
- Note: By default, Elders will have Edit access to all areas and Ministerial Servants will have View access to some areas.
- Note: At least one member must have Edit access to both Congregation Information, Congregation Sharing and Member Information at all times. Otherwise you will lock yourself out of the congregation! If you lock yourself out, Congregation Sharing must be disabled and re-enabled.
How does User Access work?
If a member has Edit access for a particular view, they can edit anything in that view. For example, if a certain Ministerial Servant has Edit access to Congregation – Meeting Attendance, he will be able to view, edit and print the congregation Meeting Attendance.
If a user has View access for a particular view, they can only view. For example, if a certain Elder has has View access to Schedule – Life and Ministry Meeting, he will be able to view and print the Life and Ministry Meeting schedule, but not edit.
If a user has None access for a particular view, they can not view, edit or print anything in that view. Instead they will receive a message telling them they do not have access.
User Access Problems
If you have a problem with User Access:
- Close and re-open JW Scheduler.
- Contact your Congregation Administrator and ask him to check your User Access.