Member Information

JW Scheduler allows you to store lots of useful and valuable information about congregation Members. This information can be kept up-to-date by the elders and automatically shared among all congregation elders.

Additionally, JW Scheduler is also very flexible. You can enter as little or much information as you want. In fact there is no requirement to add anything more than the first name!

Various Reports and Templates allow you to print Member Information.

Member Information can be found on the Members > Information tab

JW Scheduler Members Information

How to Edit and Update Member Information

  1. Click Members.
  2. Select the member to edit.
  3. Click the Information tab.
  • Note: Apart from the First Name, all other member information is optional. In fact, even the First Name could be an alias or abbreviation (e.g. restricted territories)

First Name and Last Name: The first name and last name of the member.

Phone (Home, Mobile and Work): Enter any or all of the members Home phone number, mobile phone number and work phone number.

Address and Email: The address and email address of the member.

  • Note: The members email address is also used for emailing Assignment Slips and other schedules to members. (Optional)

Group: The Field Service Group the member belongs to, including whether they are a Group Overseer, Group Servant or Group Assistant.

Date of Birth and Date of Baptism: The Date of Birth and Date of Baptism of the member. Date of Baptism is only enabled if the member is a Publisher, MS or Elder.

Gender: The gender of the member. This is also used when assigning Life and Ministry School parts.

CLM Student: Tick this box if the member is enrolled on the Christian Life and Ministry (CLM) School  (i.e. the member handles either Bible Reading and/or Apply Yourself to the Field Ministry assignments).

All Schools: Select whether the member will give parts in All Schools, the Main Hall only, or Auxiliary Halls only.

Anointed: Tick this box if the member is anointed.

Privilege: Select whether the member is an Elder, Ministerial Servant (MS), Publisher or Unbaptised Publisher (UBP). Select ‘No‘ if the member is either a Bible Student or Child.

Active: Tick this box if the member is an Active publisher. This is not enabled if the member is a Bible Student or Child.

Regular: Tick this box if the member is a Regular publisher. This is not enabled if the publisher is Inactive.

  • Note: If the Secretary uses JW Scheduler for Congregation Field Service Reports, then Submitting a Congregation Field Service Report will automatically update the Active and Regular status of all publishers. See Congregation > Congregation Field Service Reports.

Pioneer Status: Select whether the member is a Special Pioneer, Regular Pioneer, Continuous Auxiliary Pioneer, or none. You can also set the Regular Pioneer Start Date and Pioneer Number.

  • Note: To set a member as an Auxiliary Pioneer for one or a few months only, use the Publisher Record tab.

DPA Card: Tick this box if the publisher has completed a DPA Card (also called Advanced Medical Directive or ‘No Blood’ card). You can also set the date when this was last updated.

Custom Field (default GPDR Compliance): This is a Custom Field that can be changed according to your local congregation circumstances. For example, in Europe you might use this field for GPDR Compliance. In Australia you might use this for Working with Children Check.

  • Note: The custom field name is set for the congregation, not per member.

Notes: Enter any additional notes about the Member as needed.

How to set a Member as Away or on holiday

  1. Click Members 
  2. Select the member to edit
  3. Click the Information tab
  4. Click the Away Period button
  5. Select the From date
  6. Select the To date
  7. Click OK
  • Note: During this period, the member will not be available for selection for any parts, duties or assignments. The members Away Period button will also turn red during this period.
JW Scheduler Members Away or Holiday Period

How to add or edit a Members Emergency Contacts

  1. Click Members.
  2. Select the member to edit.
  3. Click the Information tab.
  4. Click the Emergency Contacts button.
  5. Click the New button.
  6. Enter the Name, Address, Phone, Email, Relationship and Notes.
JW Scheduler Members Emergency Contacts

How to view a Members History

  1. Click Members 
  2. Select the member to edit
  3. Click the Information tab
  4. Click the History button
JW Scheduler Members Part History

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