Setup your own SMTP Server

Sending emails from JW Scheduler requires you to first setup your own SMTP Server.

Using your own SMTP Server reduces the chance your emails will me marked as SPAM, is free and is easy to setup. We recommend using either Gmail or Hotmail as your SMTP Server, but other SMTP Servers should also work fine.

Use Gmail as SMTP Server

Step 1: Allow Less Secure Apps

  1. Open your web browser and visit google.com or gmail.com
  2. Login to your Google Account (same as your Gmail account)
  3. Return to this page and click Allow Less Secure Apps or directly visit the site https://myaccount.google.com/lesssecureapps

Step 1a: Allow Less Secure Apps (Alternate method)

Note: If Step 1 above doesn’t work, try this method.

  1. Open your web browser and visit google.com or gmail.com
  2. Login to your Google Account (same as your Gmail account)
  3. Select your Google Account (in top-right) and click Manage your Google Account
  4. On the left menu, click Security
  5. Scroll down to Less secure app access and Turn on.
JW Scheduler Email - Setup GMAIL SMTP Server 1
JW Scheduler Email - Setup GMAIL SMTP Server 2

Step 2: JW Scheduler Setup

  1. Click Printing > Email Document or Email PDF
  2. Click Setup Email button
  3. Set Your Name to your name
  4. Set Your Email to your Gmail email address, e.g. [email protected]
  5. Set SMTP Server to: smtp.gmail.com
  6. Set SMTP Username to your Gmail email address, e.g. [email protected]
  7. Set SMTP Password to your Gmail password
  8. Set SMTP Port to 587

Note: When using Gmail SMTP, Your Email and SMTP Username must be the same.

Note: Gmail has a sending limit of 500 emails per day.

Step 3: Edit your Message

Step 4: Test

  1. Click Test
  2. Click Save
JW Scheduler Printing and Report Emailing Setup Email SMTP Server

Use Hotmail/Live as SMTP Server

Step 1: Hotmail Setup

No specific setup is required.

Step 2: JW Scheduler Setup

  1. Click Printing > Email Document or Email PDF
  2. Click Setup Email button
  3. Select Own SMTP Server
  4. Set Your Name to your name
  5. Set Your Email to your Hotmail email address, e.g. [email protected]
  6. Set SMTP Server to: smtp.live.com
  7. Set SMTP Username to your Hotmail email address, e.g. [email protected]
  8. Set SMTP Password to your Hotmail password
  9. Set SMTP Port to 587

Note: When using Hotmail SMTP, Your Email and SMTP Username must be the same.

Note: Hotmail has a sending limit of 300 emails per day.

Step 3: Edit your Message

Step 4: Test

  1. Click Test
  2. Click Save

Use Other SMTP Server details

Almost all free and paid email providers allow the use of their SMTP server for sending emails. JW Scheduler supports any SMTP server that uses SSL or Secure Email.

Please visit your email provider website or contact them for their specific SMTP server details, including whether they require you to enable Allow Less Secure Apps or similar.

We obviously cannot provide instructions for each Email Provider and we cannot provide support for any specific email provider.

Allow Less Secure Apps

Many Email Providers require you to enable “Allow Less Secure Apps” or similar, to use your SMTP Server credentials with JW Scheduler. For example, Gmail requires this.

If you do not enable or allow this, you will likely receive a “SMTP Server requires a secure connection or the client was not authenticated” error.

We have provided instructions for how to do this with Gmail. If you use any other SMTP Server or Email Provider, please check with them for instructions on how to do this. We obviously cannot provide instructions for each email provider.

Common Questions and Problems

Please carefully re-read the section Use Other SMTP Server Details above.

Almost all free and paid email providers allow the use of their SMTP server for sending emails. JW Scheduler supports any SMTP server that uses SSL or Secure Email. Please visit your email provider website for their specific SMTP server details.

We obviously cannot provide instructions for each email provider.

  • Note: Many Email Providers require you to enable “Less Secure Apps” or similar, to use your SMTP Server credentials. Check with your specific Email Service Provider for specific details on how to do this.

Please carefully re-read the section Allow Less Secure Apps above.

Many Email Providers require you to enable “Allow Less Secure Apps” or similar, to use your SMTP Server credentials with JW Scheduler. For example, Gmail requires this.

If you do not enable or allow this, you will likely receive a “SMTP Server requires a secure connection or the client was not authenticated” error.

We have provided instructions for how to do this with Gmail. If you use any other SMTP Server or Email Provider, please check with them for instructions on how to do this. We obviously cannot provide instructions for each email provider.

Scroll to Top