Auto-Assign will automatically select which members will handle a part, assignment or duty, and then allow the brother to make any necessary changes. Auto-Assign is very quick and easy to use.
Auto-Assign saves a lot of time, ensures members are evenly scheduled and ensures members are not scheduled for multiple parts on the same day.
How does Auto-Assign work?
Auto-Assign uses an algorithm to determine who should be scheduled for a particular assignment or duty. This is based on the type of part, when the member last gave the part, and if they have any other assignments or duties on that meeting.
While we are constantly improving our Auto-Assign algorithms, a computer can never replace the thinking ability and wisdom of a human. Auto-Assign can also not take other important factors into account, such as whether a particular student talk is a difficult or easy topic, whether the student is new, experienced or somewhere in between.
Therefore, we recommend using Auto-Assign responsibly. This means rather than rely 100% on Auto-Assign, it is wise to always check the results and make any necessary adjustments.
How to use Auto-Assign?
While scheduling the Christian Life and Ministry Meeting, Public Talks, JW Duties, Kingdom Hall Cleaning or Garden Care:
- Click the Auto-Assign button
- Tick which Assignments or Duties you want to Auto-Assign
- Select how many weeks to Auto-Assign
- Note: The Life and Ministry Meeting can only be auto-assigned one week at a time.
- Click OK
- Note: Auto-Assign will overwrite any currently selected Parts/Duties and clear any future selected Parts/Duties assignments.
Why does Auto-Assign sometimes not assign every part?
If there are not enough available members to fulfill a particular assignment or duty, Auto-Assign will not assign that part. It will leave it blank, allowing you to manually assign later.
For example, if there are 4 members in your congregation who can be assigned to be the Life and Ministry Meeting Chairman, but they all already have an assignment that meeting, Auto-Assign will not assign the Chairman.
Apart from Prayers and certain duty types, Auto-Assign will never assign a member two Assignments or two duties on one meeting. Of course, you can manually assign this if needed.
Why does Auto-Assign clear future assignments?
Auto-Assign uses the date a member last gave a part or assignment to determine who should give the next one. If any future assignments exist, this will cause problems for the algorithm, which will assume the “last date” is in the future, and will not assign the parts correctly. Therefore auto-assign will first clear any future dates, then make the assignments.