Auto-Assign is a feature in JW Scheduler that allows the Elders and other appointed brothers to to automatically schedule or select which members will handle an Assignment or Duty. For example, the Coordinator of the Body of Elders and the Life and Ministry Meeting Overseer can use Auto-Assign when scheduling the Christian Life and Ministry Meeting. Auto-Assign can also be used when scheduling JW weekend duties like Watchtower Readers, or when scheduling JW Duties like Sound, Platform and other duties.
This can save much time and ensure members are evenly scheduled. However this must be used with caution.
How does Auto-Assign work?
Auto-Assign uses an algorithm to determine who should be scheduled for a particular assignment or duty. This is based on the type of part, when the member last gave the part, and if they have any other assignments or duties on that meeting. Auto-Assign is quick and easy to use.
However, while we are constantly improving our Auto-Assign algorithms, a computer can never replace the thinking ability and wisdom of a human. Auto-Assign can also not take other important factors into account, such as whether a particular student talk is a difficult or easy topic, whether the student is new, experienced or somewhere in between.
Therefore, we recommend using Auto-Assign responsibly. This means do not rely 100% on Auto-Assign, please check the results and make adjustments as necessary.
How to use Auto-Assign?
Whether scheduling the Christian Life and Ministry Meeting, Public Talks, JW Duties, Kingdom Hall Cleaning or anything else, to use Auto-Assign:
- Click the Auto-Assign button
- Tick which Assignments or Duties you want to Auto-Assign
- Select how many weeks to Auto-Assign
- Note: The Life and Ministry Meeting can only be auto-assigned one week at a time.
- Click OK
- Note: Auto-Assign will overwrite all Selected Parts/Duties and clear any future Selected Parts/Duties assignments.
Why does Auto-Assign sometimes not assign every part?
If there are not enough available members to fulfill a particular assignment or duty, Auto-Assign will not assign that part. It will leave it blank, allowing you to manually assign later.
For example, if there are 4 members in your congregation who can be assigned to be the Christian Life and Ministry Meeting Chairman, but they all already have an assignment on the meeting that week, Auto-Assign will not assign the Chairman.
Apart from Prayers and a few types of duties, Auto-Assign will never assign a member two Assignments or two duties on one meeting. Of course, you can manually assign this if needed.