The JW Scheduler Field Service scheduler is designed to help the Service Overseer schedule the congregation Field Service arrangements.
To access the Field Service scheduler, click Schedule > Field Service
Schedule Field Service Meetings
Field Service Meetings can be scheduled 2 full months in advance. Both Congregation and Group Field Service Meetings are shown on the Field Service Schedule.
- Select the Week you want to schedule
- Select the desired Day and Time of Day from the bottom schedule view
- E.G. Wednesday- Morning
- Under Field Service Meeting, set the Time
- Select the Location
- Note: To add or edit locations, including Zoom meetings, see Congregation > Locations & Circuits.
- Note: Only the Location Name will show on the schedule view, but the address, link and notes can be optionally included when printing.
- Select the Conductor
- Note: Any member who has Assign – Conduct Field Service Groups ticked and is not Away is shown in this list.
- Optionally, select the Custom Assignment member
- Note: Any member who has Assign – Field Service – Custom ticked and is not Away is shown in this list.
- Optionally, add Notes, e.g. instructions, the Map number, material to cover, etc.
- Note: If you usually have a Field Service Meeting at a particular time, but this week don’t, you can tick No Arrangements to emphasise that there are no arrangements this week at that time. However it is usually best to not tick No Arrangements and just leave the space blank. Empty spaces will not display on the Field Service Schedule, but No Arrangements will.>
- Note: Group Field Service Meetings will also automatically display on the Field Service Schedule. To add, edit or remove Group Field Service Meetings, see Congregation > Groups & Families.
- Note: If you have a combined Field Service Meeting that should replace the Group Field Service Meeting for that week, you can tick Hide Group Arrangements and then schedule the combined Field Service Meeting.
Save or Load a Week Template
Since Field Service Schedules don’t change very often, you can save a Weekly Field Service as a Template and re-use this Template on other weeks.
How to Save a New Template
- Create a new Field Service schedule with all required Field Service Meetings.
- Note: See instructions above in How to Schedule Field Service Meetings
- Under Save as New Template, enter a name for the template.
- Click Save
- Note: You can now Load this Template onto any week.
How to Load a Template
- Select the desired Week.
- Under Week Template, select the desired Template.
- Click Load
- Note: All existing Field Service meetings for that week will be overwritten.
How to Edit an existing Template
- First Load the Template
- Make any necessary changes.
- Save the template with either the same or a different name.
How to Delete a Template
- Under Week Template, select the Template to delete
- Click Delete
- Note: Deleting a Template will not affect the Field Service schedule nor delete any Field Service Meetings.
Create or Delete a Location
Zoom Field Service Meetings
Group Field Service Meetings
Group Field Service Meeting are conducted by and arranged by the Field Service Group Overseer, not the Service Overseer (sfl 7.2.2).
Please see Congregation > Groups and Families to Add, Edit or Remove Group Field Service Meetings.
If you have a combined Field Service Meeting that should replace the Group Field Service Meeting, you can tick Hide Group Arrangements and then schedule the combined Field Service Meeting.
Common Questions and Problems
Please carefully re-read the section Schedule Field Service Meetings above.
Field Service Meetings can be scheduled up to 2 months in advance. There is no way to schedule further into the future, nor is this necessary. All dates in JW Scheduler automatically update as time passes.
They are likely Group Field Service Meetings.
Please carefully re-read the Group Field Service Meetings sub-heading above.
Please carefully re-read the section Group Field Service Meetings above.
Group Field Service Meeting are conducted by and arranged by the Field Service Group Overseer, not the Service Overseer (sfl 7.2.2). See Congregation > Groups and Families
You cannot schedule who will conduct the Group Field Service Meeting, since that will always be either the Group Overseer or someone he periodically assigns.
Please carefully re-read the section Schedule Field Service Meetings above.
If you have a monthly combined Field Service Meeting that should replace the Group Field Service Meeting for that week, you can tick Hide Group Arrangements and then schedule the combined Field Service Meeting.