Schedule Public Talks Away

JW Scheduler makes scheduling Public Talks Away simple and fast. The Coordinator of the Body of Elders or the Public Talk Coordinator can use JW Scheduler to schedule congregation elders and ministerial servants to give Away Public Talks at another congregation.

Some congregations have certain requirements when scheduling Public Speakers to visit other congregations, such as only one elder per week is away, or each elder can only travel once per month, etc. The Public Talks Away view allows you to easily schedule according to any such requirements.

To schedule Away Public Talks, click Schedule > Public Talks – Away, or alternately click Schedule > Public Talks > Public Talks Combined

JW Scheduler Public Talk Scheduler Public Talks Away Menu
JW Scheduler Public Talk Scheduler Public Talks Local Away Combined Menu

Schedule Public Talks Away

Before scheduling Public Talks Away:

  1. Ensure some of your Persons are Active (see Persons > Spiritual) and have Assign – Public Talks Away ticked. You should also set their Away Talks Can Give and Away Talk Frequency. Please see Persons Assign for more information.
  2. Add some Neighbor Congregations.

To schedule Public Talks Away:

  1. Click Schedule > Public Talks – Away
  2. Select or Double-click the cell for the Weekend and Public Speaker you wish to assign an Away Public Talk.
    • Note: The date shown is for the Weekend. Some congregations have their Weekend meeting on Friday, Saturday or Sunday. Therefore a generic Weekend of date is shown (the Saturday date). The actual date and time of the assignment is set in Neighbor Congregations and Public Speakers
    • Note: Grey boxes show the weeks a Public Speaker is unavailable. This is based on their Away Periods, Away Frequency and any Local Public Talks. If needed, you may still schedule a Public Speaker on those weeks.
JW Scheduler Public Talk Scheduler Away Public Talks
  1. Select either a Neighbor Congregation or Other Congregation to visit
  2. Select which Public Talk Outline the speaker will give.
    • Note: The Outlines that a speaker can give are set in Persons > Assign > Away Public Speaker or Congregation > Public Speakers. Please see Assign Privileges and Duties or Public Speakers for more information.
    • Note: You may optionally select the Public Talk Outline at a later time.
  3. Optionally, enter any Notes
  4. Click OK
JW Scheduler Public Talk Scheduler Away Public Talks Select Speaker and Congregation

Swap or Cancel an Away Talk assignment

  1. Click Schedule > Public Talks – Away
  2. Select or Double-click the cell for the Weekend and Public Speaker you wish to change or cancel.
  3. Click Clear to remove the assignment for that speaker, click OK
  4. If needed, re-assign this talk to another speaker

Multiple Away Talks on Same Weekend

As the direction from the organization states speakers should preferably not be assigned to be away from their own congregation more than once a month, it is not possible to schedule a brother to give multiple Public Talks on the same weekend. Zoom does not change this direction.

Local Public Talk assignments

Local Public Talk assignments will also show on the Away Public Talk Schedule, but will be greyed out and cannot be edited. This is to help prevent scheduling an Away Talk for someone who already has a local talk that weekend.

To edit Local Public Talk Assignments, please see Local Public Talks.

Common Questions and Problems

Please carefully re-read the Schedule Public Talks Away section above.

The date shown is for the Weekend. Some congregations have their Weekend meeting on Friday, Saturday or Sunday. Therefore a generic Weekend of date is shown (the Saturday date). The actual date and time of the assignment is set in Neighbor Congregations and Public Speakers

No. It is not the responsibility of the local Public Talk Coordinator to remind their local speakers they have an upcoming Away Talk. That is the responsibly of the other Public Talk Coordinator.

All Public Talk Coordinators will contact incoming Public Speakers the week of the talk to confirm the time and location of the meeting, and to offer hospitality.

Public Talk Coordinates can use JW Scheduler to send such Invitations, Confirmations and Reminders to all upcoming Local Public Speakers, including incoming from other congregations. Please see Send Reminder, Invitation or Confirmation.

Public Talk Coordinators can also use JW Scheduler to send a list of upcoming Away Talks to their Local Speakers. Please see Public Talk Reports & Schedules.

However, there is no reason a Public Talk Coordinator would ever need to remind their own local speakers of Away Talks.

Grey boxes show the weeks a Public Speaker is unavailable. This is based on three things:

  1. The Public Speakers Away Periods
  2. The Public Speakers Away Frequency
  3. Any Local Public Talks they have been assigned

If needed, you may still schedule a Public Speaker on those weeks.

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