Schedule Public Talks Away

JW Scheduler makes scheduling Public Talks Away simple and fast. The Coordinator of the Body of Elders or the Public Talk Coordinator can use JW Scheduler to schedule congregation elders and ministerial servants to give Away Public Talks at another congregation.

Some congregations have certain requirements when scheduling Public Speakers to visit other congregations, such as only one elder per week is away, or each elder can only travel once per month, etc. The Public Talks Away view allows you to easily schedule according to any such requirements.

To schedule Away Public Talks, click Schedule > Public Talks – Away

JW Scheduler Away Public Talks Scheduler Menu

Schedule Public Talks Away

Before scheduling Public Talks Away:

  1. Ensure some of your Members are Active (see Members > Spiritual) and have Assign – Public Talks Away ticked. You should also set their Away Talks Can Give and Away Talk Frequency. Please see Members Assign for more information.
  2. Add some Neighbor Congregations.

To schedule Public Talks Away:

  1. Click Schedule > Public Talks – Away
  2. Select or Double-click the cell for the Weekend and Public Speaker you wish to assign an Away Public Talk.
    • Note: The date shown is for the Weekend. Some congregations have their Weekend meeting on Friday, Saturday or Sunday. Therefore a generic Weekend of date is shown (the Saturday date). The actual date and time of the assignment is set in Neighbor Congregations and Public Speakers
JW Scheduler Away Public Talks Scheduler
  1. Select either a Neighbor Congregation or Other Congregation to visit
  2. Select which Public Talk Outline the speaker will give.
    • Note: The Outlines that a speaker can give are set in Members > Assign > Away Public Speaker or Congregation > Public Speakers. Please see Assign Privileges and Duties or Public Speakers for more information.
    • Note: You may optionally select the Public Talk Outline at a later time.
  3. Click OK

Swap or Cancel an Away Talk assignment

  1. Click Schedule > Public Talks – Away
  2. Select or Double-click the cell for the Weekend and Public Speaker you wish to change or cancel.
  3. Click Clear to remove the assignment for that speaker, click OK
  4. If needed, re-assign this talk to another speaker

Multiple Away Talks on Same Weekend

As the direction from the organization states speakers should preferably not be assigned to be away from their own congregation more than once a month, it is not possible to schedule a brother to give multiple Public Talks on the same weekend. Zoom does not change this direction.

Local Public Talk assignments

Local Public Talk assignments will also show on the Away Public Talk Schedule, but will be greyed out and cannot be edited. This is to help prevent scheduling an Away Talk for someone who already has a local talk that weekend.To edit Local Public Talk Assignments, please see Local Public Talks.
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