Circuit Overseer Schedules and Reports

JW Scheduler contains many attractive, practical and informative Circuit Overseer Schedules and Reports, allowing you to quickly and easily view your congregation data.

All schedules and reports can be saved as Document, PDF, Image or XPS. They can also be Previewed, Printed or Emailed

Circuit Overseer Visit Schedule

Description

The schedule for the upcoming Circuit Overseer Visit, including the times and locations for all Meetings, Field Service, Meals and other arrangements.

Who might use

The Coordinator of the Body of Elders (COBE) should print and display the schedule on the Information Board, or perhaps email to all congregation members and the Circuit Overseer.

Options

  • Include Addresses includes the addresses for all activities.
JW Scheduler Reports - Circuit Overseer Visit - Circuit Overseer Visit Schedule

Congregation Summary

Description

Provides a summary of your congregation, including how many Publishers, Elders, Ministerial Servants, Baptised, Reactivated, and much much more. Also includes a Meeting Attendance summary, and Field Service totals and averages for Publishers, Auxiliary Pioneers and Regular Pioneers.

Who might use

All elders should be interested in how the congregation is going, but especially the Coordinator of the Body of Elders (COBE)Secretary and Service Overseer. This could be emailed to all elders monthly, or given to the Circuit Overseer at the start of his visit.

Important

This data is based off the previous 12-months Congregation Field Service Reports. Please ensure the previous 12-months have all been Submitted, otherwise the data might not be accurate.

JW Scheduler Reports - Congregation - Congregation Summary

Congregation Field Service Summary

Description

Provides an overall summary of the Congregation Field Service activity for the selected Period, including Totals and Averages for the last 3-months, 6-months and 12-months.

Who might use

Group Overseers and Group Assistants, along with the Secretary and Service Overseer could review this every month. This could be emailed to all Group Overseers or all elders monthly.

Special

JW Scheduler Reports - Secretary - Congregation Field Service Summary

Details of Host, Shepherding visits and Meal Arrangements

Description

Displays details about who will Host the Circuit Overseer and his wife, each Shepherding Visit and all Meal Arrangements. Includes names, Contact Details and Addresses.

Who might use

The Coordinator of the Body of Elders (COBE) should print or email this to the Circuit Overseer before he arrives.

JW Scheduler Reports - Circuit Overseer Visit - Details of Host, Shepherind Visit and Meals

Congregation Publisher Records for CO Visit

Description

Generates the S-21 Congregation Publisher Records in the format required by the Circuit Overseer for the Circuit Overseer visit.

Important

This includes the Totals. Please carefully read sfl 22:12 which clearly explains what is included in these records and how they are presented. JW Scheduler provides these exactly as required and we do not have authority to change this.

Who might use

The Congregation Secretary should use this to generate the Publisher Records for the Circuit Overseer visit.

Options

  • One file per Group splits the output into separate files for each group.

Other

  • It is not possible to Preview this report
  • This report will take some time to generate.
JW Scheduler Reports - Secretary - Congregation Publisher Records for CO Visit​

Meeting Attendance Records

Description

Displays the selected Meeting Attendance records on the the S-88 Congregation Meeting Attendance Record form.

Who might use

The Congregation Secretary or Attendants Servant might save and print this report. The Secretary should give this to the Circuit Overseer before his visit.

Reminder

The S-88 Meeting Attendance Form is arrange by Service Year (starting in September) and not calendar years.

Other

This report can also be printed from the Circuit Overseer Report Category.

JW Scheduler Reports - Congregation - Meeting Attendance Records S-88

Field Service Groups

Description

Shows all congregation Field Service Groups and all the members in each group. Includes who is the Group Overseer and Group Assistant, and shows the Publisher Status and Pioneer Status of all members.

Who might use

All elders are interested in Field Service Group list, but especially Group Overseers, the Coordinator of the Body of Elders (COBE)Secretary and Service Overseer. The Service Overseer might print this and place on the noticeboard, or email to all appointed brothers.

Options

  • Group by Family groups the publishers by Family.
  • Include Totals shows a count of each member type.
  • Include Field Service Meetings shows the field service arrangements for each group.
  • Include Addresses includes addresses of Field Service Meetings.
  • Include inactive includes inactive members in the list.
  • Include students and children includes students and children in the list.
  • Name Format changes how to display member names.
JW Scheduler Reports - Congregation - Field Service Groups

Emergency Contact List

Description

Shows the Emergency Contact Information for all selected members.

Who might use

All elders will want to have up-to-date emergency contact information for all members of their group. The Congregation Secretary might want to periodically print or email this to all elders.

Options

  • Group by Family will group all publishers by Family.
  • Select which Members to display.
    • Note: Optionally use the Group, Filter, Assign and Search options to quickly find the right members.
    • Note: Use the Select All and Unselect All buttons to quickly select multiple members.
    • Note: If you select Group – All you may tick Separate by Group which will output one file per group.

Special

JW Scheduler Reports - Members - Emergency Contact List

Territory Assignment Records

Description

Shows all congregation Territory Assignment Records on the S-13 Territory Assignment Records form.

Who might use

The Service Overseer, his assistant or the Territory Servant might print or save this report. The Service Overseer should give this to the Circuit Overseer before his visit.

Other

This report can also be printed from the Circuit Overseer Report Category.

JW Scheduler Reports - Congregation - Territory Assignment Records S-13

Territory Coverage

Description

Displays various statistics about how the congregation is working their Field Service Territory.

Who might use

The Service Overseer, his assistant or the Territory Servant might print or save this report. This could be periodically given or emailed to all elders. The Service Overseer should give this to the Circuit Overseer before his visit.

Other

This report can also be printed from the Circuit Overseer Report Category.

Explanations

  • Completed in the last 6/12 months: The number of territories that were Checked In within the last 6 or 12 months.
  • Not worked in the last 6 or 12 months:  The number of territories that were not Checked Out within the last 6 or 12 months.
  • Average time to complete a single map: The average days between the Checked In Date and the Checked Out Date for all territories.
  • Estimated time to complete entire Territory: The estimated time to complete your entire territory, based on how many Territories were completed within the last 3 months, and how many territories you have.
JW Scheduler Reports - Congregation - Territory Coverage

List of those Scheduled to work with CO and his Wife

Description

Dispaly details about who will work with the Circuit Overseer and his wife in Field Service. Includes names and Contact Details of each assigned publisher.

Who might use

The Service Overseer should print or email this to the Circuit Overseer before he arrives.

JW Scheduler Reports - Circuit Overseer Visit - List of those to work with CO and CO Wife

Common Questions and Problems

If a report, schedule or template does not exist on our help pages, then it most likely does not exist in JW Scheduler.

If you would like to suggest a new schedule, report or template for JW Scheduler:

  1. Create a sample or screenshot of a sample
  2. Click Help > Contact Us > Suggestion or New Feature

Please carefully re-read the section Select the Report or Schedule on the Preview, Save, Print or Email Reports page.

The Periods are fixed and cannot be changed. They will automatically update as time passes.

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