Secretary Reports

JW Scheduler contains many attractive, practical and informative Secretary Reports, allowing you to quickly and easily view your congregation data.

All schedules and reports can be saved as Document, PDF, Image or XPS. They can also be Previewed, Printed or Emailed

S-10 Congregation Analysis Report

Description

Generates the S-10 Congregation Analysis Report form.

Who might use

The Coordinator of the Body of Elders (COBE) or Congregation Secretary should save or print this once a year. It could also be emailed to all congregation elders.

Important

This data is based off the previous 12-months Congregation Field Service Reports. Please ensure the previous 12-months have all been Submitted, otherwise the data might not be accurate.

Special

JW Scheduler Reports - Secretary - Congregation Analysis Report S-13

S-21 Congregation Publisher Records

Description

Generates S-21 Congregation Publisher Records for the selected members and periods.

Who might use

All elders are interested in Publisher Records, but especially the Congregation Secretary and Group Overseers.

Options

  • Name Format changes how names are dispalyed.
  • Select the Period(s) to display.
  • Select which Members to display.
    • Note: Optionally use the Group, Filter, Assign and Search options to quickly find the right members.
    • Note: Use the Select All and Unselect All buttons to quickly select multiple members.

Other

The secretary should use Congregation Publisher Records for CO Visit (sfl 22:12) for the Circuit Overseer visit.

JW Scheduler Reports - Secretary - Publisher Record Card S-21

Congregation Publisher Records for CO Visit

Description

Generates the S-21 Congregation Publisher Records in the format required by the Circuit Overseer for the Circuit Overseer visit.

Important

This includes the Totals. Please carefully read sfl 22:12 which clearly explains what is included in these records and how they are presented. JW Scheduler provides these exactly as required and we do not have authority to change this.

Who might use

The Congregation Secretary should use this to generate the Publisher Records for the Circuit Overseer visit.

Options

  • One file per Group splits the output into separate files for each group.

Other

  • It is not possible to Preview this report
  • This report will take some time to generate.
JW Scheduler Reports - Secretary - Congregation Publisher Records for CO Visit​

Congregation Summary

Description

Provides a summary of your congregation, including how many Publishers, Elders, Ministerial Servants, Baptised, Reactivated, and much much more. Also includes a Meeting Attendance summary, and Field Service totals and averages for Publishers, Auxiliary Pioneers and Regular Pioneers.

Who might use

All elders should be interested in how the congregation is going, but especially the Coordinator of the Body of Elders (COBE)Secretary and Service Overseer. This could be emailed to all elders monthly, or given to the Circuit Overseer at the start of his visit.

Important

This data is based off the previous 12-months Congregation Field Service Reports. Please ensure the previous 12-months have all been Submitted, otherwise the data might not be accurate.

JW Scheduler Reports - Congregation - Congregation Summary

Congregation Field Service Summary

Description

Provides an overall summary of the Congregation Field Service activity for the selected Period, including Totals and Averages for the last 3-months, 6-months and 12-months.

Who might use

Group Overseers and Group Assistants, along with the Secretary and Service Overseer could review this every month. This could be emailed to all Group Overseers or all elders monthly.

Special

JW Scheduler Reports - Secretary - Congregation Field Service Summary

Publishers Field Service Summary

Description

Provides a summary of the selected Members Field Service activity for the selected periods, optionally including Totals and Averages.

Who might use

Group Overseers and Group Assistants, along with the Secretary and Service Overseer could review this every month. This could be emailed to all Group Overseers or all elders monthly.

Options

  • Include Averages will include averages for each item.
  • Select the Period(s) to display.
  • Select which Members to display.
    • Note: Optionally use the Group, Filter, Assign and Search options to quickly find the right members.
    • Note: Use the Select All and Unselect All buttons to quickly select multiple members.
    • Note: If you select Group – All you may tick Separate by Group which will output one file per group.

Special

JW Scheduler Reports - Secretary - Publishers Field Service Summary

Publishers Field Service Detailed

Description

Provides detailed information of the selected Field Service Activity data for the selected Members for the selected periods.

Who might use

Group Overseers and Group Assistants, along with the Secretary and Service Overseer could review this every month. This could be emailed to all Group Overseers or all elders monthly.

Options

  • Select which Field Service data you wish to view (e.g. Hours)
  • Select the Period(s) to display.
  • Select which Members to display.
    • Note: Optionally use the Group, Filter, Assign and Search options to quickly find the right members.
    • Note: Use the Select All and Unselect All buttons to quickly select multiple members.
    • Note: If you select Group – All you may tick Separate by Group which will output one file per group.

Special

JW Scheduler Reports - Secretary - Publishers Field Service Detailed

JW.org Summary

Description

Shows the Congregation Field Service information as required by JW.org for the selected month. This allows the congregation Secretary to quickly and easily enter this information into JW.org.

Who might use

The Congregation Secretary should use report to quickly and easily enter the Congregation Field Service Report into jw.org. He might also save a copy for his records.

Important

The secretary should first ensure the Congregation Field Service Report has been set as Submitted.

JW Scheduler Reports - Secretary - JW.org Summary

Group Field Service Reports Collection

Description

Provides a blank template that can be given to Group Overseers to help them “collect” the Field Service Reports from members in their Group. All members are listed, with blank spaces for entering their reports. The completed template should be given back to the Secretary.

Who might use

The Congregation Secretary could print or email and give to all Group Overseers or Group Assistants every month. They will then complete and return to the secretary.

Special

JW Scheduler Reports - Secretary - Group Field Service Reports Collection

Missing Reports

Description

Gives a quick overview of whose Field Service Report is missing for the selected month. Sorted by Group to allow for quick follow-up by the Group Overseers.

Who might use

The Congregation Secretary could print or email and give to all Group Overseers near the deadline for submitting Field Service Reports. This will help Group Overseers follow up on any missing reports before the deadline.

Options

  • Include Inactive will include Inactive publishers

Special

JW Scheduler Reports - Secretary - Missing Reports

Missing and 0-hour Reports History

Description

Shows any Missing and/or 0-Hour reports for the last 6 months from the selected month. This allows Group Overseers or the Secretary to follow up any missing reports and offer assistance as required.

Who might use

The Congregation Secretary could periodically print or email and give to all Group Overseers. This will help Group Overseers follow up any missing reports, or offer assistance to those who did not report.

Options

  • Include Inactive will also show inactive publishers

Special

JW Scheduler Reports - Secretary - Missing and 0-hour Reports History

Regular Pioneer Hours

Description

Displays the Regular Pioneer Hours and Credit from the start of the service year until now. Also shows Averages and Remaining Hours.

Who might use

The Congregation Secretary and Service Overseer should use this report when checking the progress of all Regular Pioneers twice a year.

Special

  • If the Average Hours are above 70, the colour will be green, otherwise red.

Other

Since “Credit” can be applied and counted in multiple ways, the Secretary and Service Overseer should check the “remarks” field of Publisher Records to determine how much credit can be counted for each month. JW Scheduler does not do this for you.

Baptised 1 Year

Description

Displays a summary of all those who were baptised approximately one year ago, helping elders know who needs their one-year shepherding visit.

Who might use

The Coordinator of the Body of Elders (COBE) and Congregation Secretary should periodically use this report to check who was baptised about a year ago and needs to have a one-year shepherding visit.

JW Scheduler Reports - Secretary - Baptized 1 Year

Common Questions and Problems

If a report, schedule or template does not exist on our help pages, then it most likely does not exist in JW Scheduler.

If you would like to suggest a new schedule, report or template for JW Scheduler:

  1. Create a sample or screenshot of a sample
  2. Click Help > Contact Us > Suggestion or New Feature

Please carefully re-read the section Select the Report or Schedule on the Preview, Save, Print or Email Reports page.

The Periods are fixed and cannot be changed. They will automatically update as time passes.

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